GDPR, or General Data Protection Regulation, is new legislation addressing data protection and privacy for all individuals and businesses residing or doing business in the European Union. The law ensures high standards for controlling and processing personal data. The regulations will reshape the way residents and businesses not just in EU but around the globe approach data privacy.
Compliance with the GDPR is paramount for HR departments precisely because HR processes invariably collect and process a great amount of employee data. As an HRMS that gathers and processes all this information, Tapplent ensures you have full control over all sensitive information.
Right to Access : Our Self-service lets employees to access their personal information.
HR Administrators have the option to set which fields can be viewed and/or edited for different employee roles.
Right to Rectify : Any data that is added to Tapplent can be edited. Inaccurate data and records may be rectified anytime, by admins or employees depending on the set access controls.
Right to Erasure : Tapplent is designed to ensure that admins can delete personal information whenever an employee requests. The HR Administrator can select particular data fields that need to be deleted.
Right to Restrict Processing : The GDPR stipulates that individuals have the right to request their data controller to restrict processing of data. As a data processor, Tapplent allows admins to cease processing data upon receipt of an employee request.
Right to Data Portability : One of the key aspects of the GDPR is the right to transfer data from one controller to another. Tapplent makes exporting data easy, while ensuring a high level of security with options for password-protected exports. This way, organizations can port data, without compromising safety.
Records of Processing Activities : As personal data is key to GDPR, tracking changes will help in better data protection. Audit logs in Tapplent reveals the history of changes and keep track of modifications to all employee data.
Data Security : Tapplent ensures high-level security for data that is collected and processed. HR Administrators have the option to configure permissions to view and update records for various roles in the organization. Furthermore, IP and Geo restrictions will enable location-based access control. The admin will be able to give access to particular modules and locations. You can also mark a field as “personal” and ensure there is more control over the data that is processed.
Data Encryption : To establish the utmost security, particular data fields can be encrypted according to the admin’s discretion when stored in Tapplent’s database. All employee files and file upload fields in Tapplent come with encryption by default.
GDPR takes effect on 25 May 2018 in the EU. Organizations that are found noncompliant may face significant monetary penalties, of up to 20 million euros or 4% of the organization’s annual turnover of the preceding financial year. Tapplent is ready to be your partner in GDPR compliance. With our latest features and enhancements, you’ll be able to run your HR operations smoothly and securely.
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